Working with classes that have enrolments

After you have set up your classes and taken enrolments, there is a range of additional information available to you in the class record.

Under the enrolments section are a number of buttons that are labelled with various enrolment statuses i.e. 'successful and queued' or 'cancelled'. When clicked, this will open the enrolments list view in a new window with all enrolments for this class with the status you clicked displaying.

Within an enrolment record there are number of things you can edit such as the reason for study, or you can add an individual commitment ID or other various AVETMISS details that relate only to this enrolment. You can also review any associated Invoices or Outcomes, RPL credits, attach documents or set any notes.

Only student’s marked as Active are currently enrolled in the class and are counted towards the class numbers.
Students marked as credited or cancelled have been removed from the class list, but their name still appears here for historical record keeping purposes.

Keep in mind that the invoice for a particular student may not be in the enrolled student’s name. For example, if a company pays for a team of their staff to attend a class, the invoice will be to the company.

There are also fields particular to RTOs who submit AVETMISS data. These include Study reason, Fee exemption/concession type, Client identifier: Apprenticeships, Training contract: Apprenticeships and Full time flag (QLD only). You can set this information for each student as it applies to them.

In addition to the enrolment records, the class window now contains a list of outcomes for each student enrolled. See the RTO Guide for more information about setting and modifying outcomes.