Preferences

The Preferences screen is where you set up the basic administration functions of onCourse, providing the area for initial set up. Any changes made to any parameters on this screen need to be saved by hitting the 'Save' button in the top right or the window.

It’s also where your Data Collection Forms, Data Collection Rules, and Tutor Pay Roles are defined. You can learn more about those specific functions by viewing the Data Collection chapter or the Payroll chapter.

Click on the (?) in the window header to open the onCourse manual, or to view the audit trail. The audit trail allows you to view a record of changes to records in your system at any one time.

You can find specific sub-sections within this window by using the Filter items search at the top of the left-hand column.

Course Types

College
The college preferences allows you to input your organisations name, ABN and website URL.

Licences
The licences preferences are an important part as it displays what kind of features your organisation have available (depending on which support plan you have)

Messaging
The messaging preferences allows you to set preferences for mail.

Class Defaults
These preferences allow you to set the defaults for minimum and maximum number of places, the delivery mode and funding source of a Class.

LDAP
Stands for Light Directory Access Protocol and allows users to be authenticated by either LDAP or AD (Active Directory). If you don’t know what this is, then you definitely don’t need it.

Maintenance
The maintenance preferences allows you to set backup preferences and change whether you would like automatic logout on or not.

AVETMISS
Stands for the Australian Vocational Education and Training Management Information Statistical Standard which is the national reporting standard for Australian Registered Training Organisations, it is essential that these fields are all filled out fully and correctly as it is a major part of AVETMISS reporting.

Financial
The Financial preferences is where you set such things as what currency and local tax that is being used, amongst what default accounts to use.

Funding Contracts
onCourse has created default templates for the state-based funding contracts, and integrated them with your AVETMISS reporting options. You are able to create custom funding contracts for any source of funding that supports the student enrolment, and enable/disable default funding contracts.

Grading types
This is where you can create or edit the grading types used for scoring assessment submissions.

Holidays
These preferences allow you to add Holidays (unavailabilities) for your whole business timetable and scheduling availability.

Payment types
The payment types preferences allows you to define what payment methods you want to use.

Tax types
The Tax types preferences allows you to define the Tax options you can use.

Concession types
This is where you can define what concession types your students are able to use.

Contact relation types
The contact relation types preferences allows you to define what relationships you want to be able to link contacts together with.

Sellable items relation types
The types of relationships you can set between courses and products.

Custom fields
This is where you can add any new custom fields you want to appear in contacts records, along with the option to add them to the online Enrolment, Waiting List and Application questions.