Relationship between the Student and the Debtor within onCourse

onCourse has a clear separation between financial data and enrolment data. Students enrol in classes. Students may not be a company, since only people can enrol in a class. The contact linked to an invoice (the debtor) may however be a company or a natural person. The student and the debtor may be the same person; this often happens for a simple enrolment of one person into one class. The student and the debtor could be two different people, or in fact a debtor could pay for the enrolment of multiple students on one invoice.

In the following example of a basic enrolment, there are students Peter and Amy, and the invoice is issued to the debtor Geoff (1). Geoff then pays the full amount (3).

If an enrolment needs to be cancelled for whatever reason, the cancellation process can generate a credit note to the debtor. It is important to note that although Peter might phone to cancel his enrolment, the credit can only be issued back to Geoff in onCourse.

As the credit note is attached to the debtor, it can be applied to another enrolment for the same student or a different student. In the following example Peter wishes to cancel his enrolment, so the credit note is issued to Geoff as the debtor. Geoff is then able to enrol another person (Sue) into another course using the credit note that has been issued.