Navigating the application window

An application is created in onCourse when a student applies online or a manual application is created though the onCourse admin interface.

An application contains the student details, the course they are applying for, and any additional information you may wish to collect during the application process such as copies of certificates or portfolios.

All applications have a status that indicates where in the approval process they are up to.

Applications can be accessed by going to the Dashboard and typing 'Applications' into the Find Anything search bar, then clicking the search results.

By default the window will open into a standard list view showing a summary table of all the application records.

Figure 266. The application list view

On the left-hand panel of the list view window are the application status filters. By default, all except 'expired' will be ticked when you open the window. You can check and uncheck these as needed to change the displayed list of applications.

In the bottom-right hand corner of the list view are the fullscreen edit, add, view mode, share (print) & cogwheel buttons.

The cogwheel option can be used to open in bulk related records to the applications, such as the student records or course records, or used to send messages to applicants. It can also be used to delete an application record. You may only delete applications that have a status of 'New'.

Double clicking on an application record in the list view opens the edit view. The application has three sections: general, notes and documents.

Figure 267. Editing an application record in full screen mode

The general section contains fields that may be completed during the application or application assessment process. The notes section allows you add additional notes or documents to the record.