Types of pay

Pay rates can be of the following types:

Fixed
A flat amount of pay payable to the tutor on the first day of the class. The fixed type of pay has no relation to the tutors teaching schedule in the class timetable, or number of students enrolled. A tutor who is eligible for a fixed pay type does not need to be assigned to any of the class sessions, but does need to be added to the class tutor section.

Per session
An amount paid per session in the class timetable only where the tutor is assigned to that session. This rate is payable regardless of the duration or payable time set for the session.

Per enrolment
A per enrolment rate of pay pays the tutor an amount multiplied by the number of active enrolments in the class at the time the payroll is run. A per enrolment rate of pay can be paid in addition to a per session, or per timetabled hour rate and may be used for additional allowances, such as an assessment marking allowance. Like fixed types, per enrolment types are payable on the start date of the class, and can be paid to tutors not attached to deliver any of the class sessions e.g. an assessor.

Per timetabled hour
This is the most common type of pay rate used, and is based on the tutor’s attendance at a session i.e. the tutor is assigned to the session, and the session duration is 3 hours therefore the tutor is paid for their rate per timetabled hour x 3 hours. There is also an additional 'Payable Time' field for each session that can override the session duration for payroll purposes e.g. to pay to an additional hour to allow for opening and closing a venue, or to pay less time than the session duration, to account for unpaid breaks. As the timetable is changed, the amount payable to the tutor will automatically increase or decrease. Fixed payroll wage types and per enrolment types can be paid in addition to a per timetabled hour rate to a single tutor in a class.

Per student contact hour
Per student is a rate that’s paid per sactive enrolment, per hour of delivery. A rate set for this type is multiplied by both the number of active enrolments at the time the payroll is run x the number of timetabled hours for each session. It is more commonly used for the provision of government funding than it is for payroll. Per student contact hour pay lines are calculated as a single wage line due on the start of the class and can be used in combination with other pay types. The 'Payable time' field in the timetable also sets the hours multiplier for this rate.

Per unit
This is most commonly added as a secondary payment to cover variable costs like travel or food allowances. You can set the Per Unit rate as well as the number of units.

Pay rate can be assigned on oncost to take into account any additional expenses related to employment, such as superannuation, leave loading, payroll tax and workers compensation costs. Oncosts are added to the budget to reflect the costs of employment, they are not added to or displayed on the payslip.

Updating pay

Once a pay run has been generated tutors with pay cannot then be deleted from the class or timetable which are linked to those payslips. You can however change the payable hours in the timetable sessions and they will not update the payslips which are already generated.

If you add a tutor to additional classes or timetables and assign a pay in those class budgets, then tutor pay will be generated on your next pay run no matter how far in the past you’ve made that change. This allows you to correct past underpayments in payroll by just adding the correct rates within a class budget and linking them to the tutor.

If your pay rate doesn’t start until today, but the class start date is prior to today, no automatic pay rate will be found when you add the Tutor to the class. You can still create a manual pay line in the class. Also, if the pay rate changes during the class progress, i.e. class spans June and July, and at the start of the financial year a new pay rate applies, that class budget information will only show the original pay rate in the cost calculations, but the actual payslip calculations will be correct as to the timing of each session and the pay rate that applied as each session was delivered.

You can assign tutors multiple tutor roles, and therefore multiple pay rates, by adding the tutor to the class more than once.