Adding RTO and VET data to class records

To assist you in reporting accurate AVETMISS data, some information can be set and collected at the class level. You can always modify information at the individual student or outcome level later if needed. The information you set at the class level is the usual case scenario e.g. the main funding source for this particular group of students.

The VET information can all be found on the VET section - most of these fields are only relevant to RTOs and businesses who report AVETMISS statistics as part of a government funding arrangement. If this doesn’t apply to you, you can safely ignore these fields.

1. In the "delivery mode" field choose the delivery mode of the selected class from the drop down list. Do the same for the "funding source national" field. The options in the list are set by the AVETMISS standard. Note that this information can be updated per student once you have enrolments.

2. Enter your funding source details, either in 'default funding contract', 'default funding source national' or 'default funding source state' (this field is only used by some states, check with your reporting body for the appropriate codes/field for your state)

3. There are two NSW only fields here, DET booking identifier (NSW only field) and Course site identifier (NSW only field). If you are in NSW and submitting data to the Training Market, they will supply you with the data required for these fields for each of your contracts.

4. Purchasing contract identifier and Purchasing contract scheduler are fields is used by some states. You should check with your reporting body for the appropriate codes for your state, and the circumstances where you are required to supply them.

5. Both your nominal hours and classroom hours will be calculated. Nominal hours are calculated based on the hours you set at the unit of competency level. Classroom hours are based on the timetabled hours for the class. The nominal or classroom hours multiplied by the number of students enrolled is used to calculate your student contact hours. Where you have provided them, your reportable hours will default to the nominal hours, or classroom hours if nominal hours haven’t been set up. If you wish to report different hours, override the data in the reportable hours field with the numbers of your choice.

   If you are reporting to Queensland or Victoria it is vital you set the nominal hours for each unit of competency you deliver. The nominal hours are used to calculate the student fee per unit by dividing the class fee by the total nominal hours and multiplying it out again to each unit based on its hours. If you have zero hours, you will always report $0 student fees for that unit.

6. There are additional AVETMISS funding fields in the student enrolment record that you can set for each individual you report. These include Study reason, Fee exemption/concession type, Client identifier:
   Apprenticeships, Training contract: Apprenticeships and Full time flag (QLD only).