Training Plans

Training plans are linked to sessions and can be found in the VET section of the class record.

By default, all units of competency are assigned to all sessions unless you choose to change this in the training plan. Units can’t be assigned to no sessions as they would then have no start or end date, creating errors in AVETMISS reporting.

Assessment tasks assigned to the class also appear in the training plan and can be attached to outcomes they relate to. This will move any start/end outcome dates if the due date of the assesment extends beyond the set session delivery dates.

The Training Plan report allows you to provide hard copy evidence of the outcomes delivered in each session of the class, and the tutors you have assigned to deliver them. This report may be useful to provide to government funding bodies or ASQA auditors, as well as being used for internal planning and resource management.

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The outcomes/modules must have been set at the Course level first or else you won’t be able to build a training plan.

To create a training plan:

1. For any VET class, open the class record and go to the VET section.

2. In VET, there’s a sub-heading called 'Training Plan' which lists out the outcomes defined in the Course record, as well as each session date listed in the class’s Timetable.

   

   Figure 396. Select all outcomes for delivery per session.

3. New classes appear with every box checked. To quickly uncheck them, hover your mouse over the dates at the top and click the chevron that appears, then select 'Not Assigned'. this wil unassign each outcome for that date, and you can now set them as you wish.

4. Just like when marking student attendance, click any circle to add a check mark, click again to remove it. This will mark that outcome as being taught in that session, and will adjust that outcomes start and end dates within the class training plan accordingly. You can see these dates below each outcome heading as you add check marks. Every outcome should have at least one check mark next to it. A combination of these dates, the tutors for each session and other class details form the training plan.

5. Once the class record has been saved, the start and end dates are now set for each unit and can be reviewed by clicking the 'Show All Outcomes' button at the bottom of the Class edit view.

6. The start dates and end dates defined by each unit must fall within the sessions of the class. You cannot manually set a date in a training plan outside the class boundaries, but you can do this on an outcome by outcome basis if required. To edit outcome dates individually, click 'Show All Outcomes' at the bottom of the class view, then in the window that opens, double-click the student/outcome you wish to edit the dates for. Outcome dates may have a padlock next to them, you can click this to unlock it and edit the field.

7. If a student’s outcome has been modified manually e.g. the end date has been extended beyond the duration of the class, the Training Plan settings will not modify the manual overrides you have created.

8. To print the training plan report for all class enrolments, save and close the record and ensure the class is selected in the class list view. Click the Share icon > PDF > Individual Training and Assessment Plan. You can also print training plans for individuals from the Enrolments window.
   Go to Enrolments, highlight the enrolment you wish to create the Training Plan for then select the Share icon > PDF > Individual Training and Assessment Plan.

   

   Figure 397. The 3rd page of the Training Plan starts the list of outcomes with visible start and end dates.