Marking Student and Tutor attendance

Attendance tracking is both useful for calculating tutor wages and also to determine the overall attendance percentage for a student. This is particularly relevant if you are required to meet CRICOS overseas student attendance requirements.

Attendance can be marked inside the onCourse class record, or via the online portal by the class tutor.

For every session you create for a class, a corresponding attendance record will be created. Each session can be marked as Unmarked, Attended or Absent without reason by simply clicking on the icon for the student for the session.

Alternatively, you can mark all students for a session or all sessions for a student by clicking on triangle next to the date or student’s name and choosing one of the options.

As you begin to mark attendance for a student, a percentage attended will be calculated and displayed. When attendance reaches 80% or less a yellow notice icon will be displayed. When attendance reaches 70% or less a red warning icon will be displayed. These will assist you in monitoring if students are meeting the course attendance requirements.

You can also mark attendance as Absent with reason and Partial attendance by right clicking on the attendance icon. For both of these attendance types you also need to record a note against the student’s record as to why they are absent, and for partial attendance you need to record the time that was attended so the percentage attendance calculation can be recorded. Absent with reason will still be taken into account as an absence for the purposes of determining percentage attendance.

When you run a tutor’s payslip, you will have the option to count all scheduled sessions towards their payment, or only those you have marked as attended or partially attended.

A 'Class Attendance' CSV export is available from the class window to export all the session attendance, notes and dates of who marked the session into a format you can open in Excel.

A printed report available from the contact window 'Student Attendance Averages' will calculate the student attendance percentage for each month of the last twelve months. Ongoing student attendance percentage data is also available in the student and tutor portals.