An overview of applications and enrolments

The Enrolment by Application function allows you to add an approval process between the student requesting a place in a class and the enrolment and payment taking place and to optionally provide the student with an individualised enrolment fee offer.

There are many reasons a course may require applications rather than allow direct enrolment.

A course may have certain pre-requisites that need to be assessed as being met, such as the student supplying evidence of completing the Certificate IV or equivalent workplace experience before enrolling in a Diploma course.

Another course may have competitive entry requirements, such as an audition, where students are competing to be offered a place in a limited enrolment class.

Some language programs may require the student to be assessed to determine which program level is the right option for their current spoken and written skills, prior to their enrolment.

Various government funded programs, like NSW Smart and Skilled, require the student to meet a suite of eligibility criteria to be accepted into the program at one of the multiple price points available.

CRICOS approved training organisations may use the application process to assess and offer a enrolment opportunity to an overseas student which they can then use to obtain the student visa they require to study in Australia.

Even from a marketing perspective, enrolment by application may be used for certain prestige courses to indicate that entry is not available to just anyone who can pay the course fees.

Setting the course to Enrol by Application

By default, all current and new courses in onCourse are set to 'Open Enrolment', in the enrolment type option located on the course record. When a course is changed to 'Enrolment by application' that will change your website to show any of the courses classes 'Enrol now' buttons as 'Apply now' and suppress the display of the class fee.

Figure 264. Setting a course to

We recommend you add descriptive text to the Marketing section’s web description fee explaining the course fee structure for these courses. As the class won’t show a fee during the application process, as no fee applies until enrolment, it is important you indicate to the student prior to their application what fee they may need to pay if their application is approved.

Figure 265. Describing the fees payable on enrolment in the web description

Implications for classes and Checkout

When setting the enrolment fee for a class belonging to an enrolment by application course, we suggest you set the highest applicable fee. If the student is eligible for a discounted fee, their individual fee, defined in the application will be charged.

All fee override amounts set in the application are GST exclusive. An additional charge for GST will be applied on enrolment if the class fee is set to have GST.

Enrolments into classes marked as 'Enrolment by application' can still be processed directly in Checkout, without the need for an approved student application. It is only the online enrolment process that requires the additional step.